HLS AGM - 17.01.2020

AGM Minutes 2020

 

Minutes of the AGM at 37 Club, Puriton 17.01.2020 -  7.30pm

 

1  - Attendees

 

Phild Beards, Steve Warren, Dave Allen, Martin Western, John Woolenscroft, Kevin Hayes, Stan Butt, Danny Dannahay, Tony Fry, Steve King, Roger Coombes, Shane Western, Nigel Coram

 

2  - Apologies

 

Paul Bowyer

 

3 -  of minutes of 2019 AGM

 

The minutes that were recorded and published on the club blog were approved.

 

4 - Chairman’s Report

 

The Chairman opened the meeting thanking those who attended. The chairman thanked the committee and members for their contribution throughout the year. He reported that due to his ill health that he hasn’t been able to attend as many matched that he would have like; however the matches that he has attended has been enjoyable.  It was with regret that due to the ongoing illness that he would not be seeking re-election.

 

5 - Treasurers report

 

The completed report was still being completed to show a full account. However the starting balance for the season was £157.99 and ended at £287.99 a profit of £130.Going forward the accounts will be more detailed to show income and out goings.

 

6 - Secretary report

 

As no appointed personnel, no report was able to be obtained

 

7  - Fixture Secretary report

 

Fixtures completes and fairly well attended. 2020 Fixtures with the exception of 3 have been confirmed. Away day at Todber was attended well as was the Christmas Match. Both venues that hosted the 2019 fixtures will be used again for 2020.

 

 

 

2020

 

 

1 - Appointment of officers

 

Following the resignation of the chairman, a new Executive Committee was selected and voted on by the memebers as follows

 

Chairman –                             Mr Phil Beards

Secretary –                              Mr Nigel Coram

Treasurer –                              Mr Shane Western

Match day Secretary –            Mr Steve Warren

Fixtures Secretary-                 Mr Steve Warren

 

Committee members

                                                Mr Martin Western

                                                Mr Tony Fry

 

2 - Club Constitution

 

A new club constitution along with new club rules were presented, discussed and agreed with all members in attendance. It was agreed that the new club Constitution would be given to all club members in the coming weeks.

 

3 - Fees

 

The members were presented with documentation that showed the 2019 cost and proposed 2020 cost due to an increase in fishery match cost. It was agreed that the match fees were to increase to £16 per match from £15.50. Membership fees were agreed to increase to £20 per annum. The fees would go towards the cost of the Christmas Match and the away day where the Executive committee would discuss the best ways of distributing any funds.

 

4 - Fixtures

 

A new fixture Secretary was proposed and accepted. All fixtures with the exception of 3 are confirmed. The away day to be confirmed at Todber Manor and the remaining 3 fixtures could be held at Pawlett Ponds. Phil Beardsley to confirm the Todber fixture whilst Steve will work on the 2021 fixture list. Christmas match to take place at Trinity Waters

 

5  - Any other business

 

It was discussed that membership forms to be completed to ensure we have emergency contacts in case of any incidents. The minutes of AGM, the breakdown of fee proposals, payout form and constitution to be given to its members as soon as possible.

 

New members were discussed and that it was agreed that proposed new members would be put to the executive committee to vote on whether they would be accepted or declined.

 

6 - Date of next meeting

 

It was discussed that a meeting will be held of the executive committee will be held in march at a time and venue to be agreed to discuss any potential issues, new membership proposals

 

Meeting closed at 9.40pm